Meeting cost calculator
Calculate the true cost of a meeting from attendee count, hourly rates and duration.
Meeting cost calculator
Meetings cost more than most teams realize once salaries are converted into minutes. This calculator turns a list of attendees, their hourly rate and the meeting length into a figure you can put in front of a scheduling decision — paste names and rates, or switch to a single shared rate when you only need a headcount and a rough estimate.
List each participant on its own line as "Name, rate" to price them individually, or turn on the uniform rate option and set one hourly rate for everyone in the room. Set the meeting length in minutes, pick a currency, and add an overhead surcharge to account for prep time, follow-up work or opportunity cost that a flat hourly rate alone misses. Mark the meeting as weekly, every two weeks or monthly and the report projects what it costs across a year, not just once.
The report also compares the meeting to sending a short written summary instead: set how many minutes reading that summary would take and the tool shows what it would cost the same group, alongside the savings. Blank lines are ignored, names with accents or emoji come through untouched, and a very long attendee list still returns a summary quickly rather than an item-by-item breakdown that scrolls forever.
All of this runs locally in your browser — no participant names, rates or costs are ever sent anywhere. Copy the report, download it as a .txt file to attach to a meeting invite, or send it back into the input to adjust the numbers and recalculate.